Frequently asked questions about registration and re-registration

When does regisration start at UCL?
The documents to be completed for an application for registration are usually available from the end of June.

What is the closing date for registration at UCL?
The closing date for registration is 30 September. Late registration is still possible until 15 October, but requires permission from the faculty.

Which students must go through the admission procedure before they may register?
All students holding a non-Belgian diploma (even those with Belgian nationality) and all students originating from a country outside the EU (even if they have a Belgian diploma). The procedure is explained at http://www.uclouvain.be/en-14041.

Where should I register?
You should go to the Office of the Registrar on the campus where you will be studying (Louvain-la-Neuve, Brussels Woluwe, Mons, Brussels Saint-Gilles or Tournai).

Can I register without going to the Office of the Registrar?
Yes, you can enrol by post. The procedure is described on the "Registration" pages of each campus. In addition, Belgian and European students who obtained a Belgian CESS (Certificate of Upper Secondary Education) in 2013 and who are registrating at UCL for the first time may submit an registration application online. They will subsequently have to submit their application file by post.

When will my registration-related documents be issued?
During the week following your registration (you will be contacted by e-mail), you will be sent a registration notice by post (together with a bank transfer slip for payment of your tuition fees), a temporary student card and proof of student status (two copies) for public transport travel. If you do not already have an access pass, one will be sent to you. During the week following processing of the payment of your tuition fees, and provided you are already in possession of your access pass, you will be sent – once again by post – your permanent student card and the proof of student status you will need for the purposes of social security (claiming child benefit), health insurance, the local council, etc.